Privacy Policy

1. Who we are

Connect The Vibe Ltd ("we", "us", "our") provides curated, invite-only sessions designed to facilitate meaningful business conversations.

Connect The Vibe Ltd is a private limited company registered in England and Wales (Company No. 17210211), with its registered office at 71-75 Shelton Street, Covent Garden, London WC2H 9JQ.

Connect The Vibe Ltd is the data controller responsible for your personal data.

If you have any questions about this policy or how your data is handled, you can contact us at charlie@connectthevibe.com.

2. What data we collect

We may collect and process the following personal data:

• Name
• Email address
• Company name
• Any information you provide through contact forms or direct communication

In delivering our service to clients, we also collect and process business contact information about senior professionals who may be a fit for a client's curated room, including name, job title, employer, business email address, business telephone number, LinkedIn or other professional profile, and engagement data such as whether a message was opened or replied to, or a session attended. This information is obtained directly from the individual, from our clients, and from business data and professional networking sources.

3. How we use your data

We use your data to:

• Respond to enquiries
• Communicate with you about our services
• Arrange calls or sessions where relevant

When you submit a form on our website, we will only use your details to respond to your enquiry or discuss relevant services.

We do not sell, rent, or trade your personal data, and we do not use your data for unsolicited consumer marketing.

Where you are a business contact at a target or customer account, we also use your data to identify and contact senior business people who may be a fit for a client's curated room, to assemble, qualify and manage guest lists, and to deliver sessions and produce the Room Report for the relevant client.

4. Legal basis for processing

We rely on:

• Legitimate interest, to respond to enquiries and provide our services
• Consent, where you voluntarily submit your details

Legitimate interest also applies to business-to-business outreach to relevant senior contacts, where we have assessed that our interest in contacting them about a relevant curated room does not override their rights and freedoms. You may object to this processing at any time, and we will stop.

4a. Our role and our clients' role

Where we source and contact business contacts in connection with a client's room, we and that client each act as independent data controllers in respect of that contact data, consistent with our client terms. We are responsible for our own use of the data; the client is responsible for theirs once the Room Report is handed over.

5. How we store your data

Your data is stored securely using standard industry tools (such as email and CRM systems). We take reasonable steps to protect your data from unauthorised access, disclosure, or misuse.

6. Data sharing

We do not sell or share your personal data for commercial purposes.

We may share data with trusted service providers (such as email, outreach, enrichment and CRM platforms) strictly for operational purposes and only where necessary.

Where you attend a session as part of a client's room, the relevant client will receive the Room Report relating to that room, and thereafter acts as controller of that information.

The categories of providers we rely on include hosting and database, sales engagement and enrichment, CRM, and email delivery. Each is bound by a data processing agreement and may only use your data on our instructions.

7. International data transfers

Some of the tools we use to store or process data — for example our database, email, outreach, enrichment and CRM providers — may process personal data outside the United Kingdom, including in the United States. Where we transfer personal data outside the UK, we put appropriate safeguards in place as required by UK GDPR, such as the UK International Data Transfer Agreement (IDTA) or the UK Addendum to the EU Standard Contractual Clauses, together with the provider's own data protection commitments.

8. Data retention

We only retain personal data for as long as necessary for the purpose it was collected. As a guide: enquiry and contact-form data is kept for up to 24 months from your last contact with us; business contact data used for outreach is kept until you object or ask us to stop, or after 24 months of no engagement, whichever is sooner; and data relating to a client engagement is kept for the duration of the engagement and for up to 6 years afterwards to meet our legal, accounting and contractual obligations.

You may request deletion of your data at any time, and we will delete it unless we are required to keep it by law.

9. Your rights (UK GDPR)

You have the right to:

• Access your personal data
• Request correction of inaccurate data (rectification)
• Request deletion of your data (erasure)
• Restrict our processing of your data
• Object to our processing of your data
• Request a copy of your data in a portable format (data portability)

To exercise any of these rights, please contact charlie@connectthevibe.com.

We do not make decisions producing legal or similarly significant effects about you based solely on automated processing. Where we score or prioritise business contacts for suitability, this is always reviewed by a person before any action is taken.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) if you believe your data has been handled improperly.

10. Cookies

We use essential cookies required for the operation of our website. We do not use cookies for advertising or tracking purposes.

11. Updates to this policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.

12. Contact

If you have any questions about this policy or your personal data, please contact charlie@connectthevibe.com.