Terms

The Night / Services: the private soul and R&B nights and related services set out in the Booking. Booking: the order, proposal or written confirmation (incl. email or the sign-up on our website) that incorporates these Terms. Fee: the fee in the Booking, exclusive of VAT, being the annual membership fee for the year, or the one-night fee for a One-Night Booking. Seats: for the year, the eighty places across four Nights allocated to you, of which you take at least ten and at most thirty at any one Night, as set out in clause 3; for a One-Night Booking, twenty places at that one Night. One-Night Booking: a Booking for twenty Seats at one Night, as set out in clause 5. Term: for the year, as set out in clause 5; for a One-Night Booking, until that Night has been delivered. Member: a company holding Seats at the same Night. Suppliers: venue, DJ, MC, live act, caterers, production, security, photographer and other third parties we engage. Guests: the people you invite.

A binding contract forms when you sign or confirm the Booking. These Terms prevail over any terms you put forward. The only commitments we make are the ones written into the Booking and these Terms, being the delivery guarantee in clause 9. Anything else said in a meeting about likely turnout, how the room may feel, or what may come of it, is an honest opinion and not a contractual term or warranty. We may update these Terms; the version in force is the one at your Booking date. You confirm you have not relied on any statement not set out in the Booking or these Terms, in particular any indication about turnout, retention or business results. Nothing in this clause limits liability for fraud or fraudulent misrepresentation. You contract with us in the course of business, not as a consumer; consumer cooling-off and cancellation rights do not apply. The Booking may be signed or confirmed electronically, and doing so is binding.

We organise and run four private client nights a year at a London venue, and allocate you eighty Seats across them. You tell us in writing how you want them split when you sign, at least ten and at most thirty at any one Night, and you may change the split for a Night up to that Night's sign-by date. If you have not told us your split, it is twenty at each Night until you do. Seats above twenty at any one Night are subject to capacity and confirmed in the order requested. Seats not taken up by the sign-by date of the fourth Night are not carried into a later year or refunded. Several Member companies take Seats at the same Night. We source and coordinate the venue, DJs, MC, live act, production, security, photographer and videographer. We act as organiser and broker; independent Suppliers and the Venue deliver certain services under their own arrangements. Your role: accurate information, sending your own invitations and running your own RSVPs, giving us your confirmed guest names seven days before the Night for the door and for capacity, and ensuring your Guests comply with these Terms and Venue rules.

Nothing is invoiced on signing. You sign the Booking, and nothing is invoiced until the Night it covers is confirmed. Confirmed means the Venue is held and the date is locked. We will tell you in writing when a Night is confirmed. The Fee for the year is invoiced as four invoices of £10,000 plus VAT, one for each Night. Each invoice is raised on the first day of the last month of the calendar quarter before the quarter in which its Night falls, and is payable by bank transfer in cleared funds by the last day of that quarter. For example, the invoice for a Night in May is raised on 1 March and payable by 31 March. The invoice for our first Night, on Tuesday 23 March 2027, is raised at least 60 days before it and is payable within 30 days of the invoice date. If a Night is confirmed after its invoice date, its invoice is raised on confirmation and is payable within 14 days, and in any event before the Night. If a Night is not confirmed, it is not invoiced, nothing is owed for it, and it does not count as one of your four Nights. Your four Nights are the first four Nights confirmed after your Booking. If no Night has been confirmed within twelve months of your Booking, either of us may end the contract in writing and nothing is owed.

Fees are exclusive of VAT, which is charged at the prevailing rate. We are VAT registered under number 525 8380 76 and issue a full VAT invoice for every payment. VAT on client entertaining is not generally recoverable by the client, and such spend does not generally qualify for corporation tax relief. This is the general position under UK tax rules and is not specific to us. We do not provide tax advice and you should confirm your own position with your accountant.

The Term is twelve months from your first Night, or until your fourth Night has been delivered or refunded under clause 8, whichever is later. The Fee is £40,000 exclusive of VAT for the Term, being £500 per Seat for eighty Seats across four Nights, payable as four invoices of £10,000 plus VAT, one before each Night. Invoices are raised and payable as set out in clause 4. Paying the whole Fee in one payment instead is available on request at the same total, and does not attract a discount. If cleared funds are not received by the due date we may suspend or cancel, retain sums paid and recover committed costs; time for payment is of the essence. Late payments carry interest and recovery costs under the Late Payment of Commercial Debts (Interest) Act 1998. You must pay in full, without set-off, deduction or withholding, except as required by law.

There is also a one-night option at £15,000 exclusive of VAT for twenty Seats at one Night, being £750 per Seat, invoiced on confirmation and payable in full in cleared funds within 14 days of that Night being confirmed. If you take up membership within thirty days of that Night, the £15,000 is credited against the first year of membership. You may cancel a One-Night Booking at any time. Once its Night is confirmed, the one-night Fee remains payable.

Nothing renews automatically. Before your Term ends we will offer you a further Term in writing, on our Terms then in force. You have 30 days from that offer to accept it in writing. If you do not, the contract ends when your Term ends. The Fee for a further Term is the Fee then in force, which will not rise by more than the annual rate of the UK Consumer Prices Index published by the Office for National Statistics for the most recent month before our offer.

The first five founding Members pay the standard Fee. A founding place is not a discount. It holds your Fee at the same amount for your second and third Terms, and gives you first refusal on the following year, meaning we offer you your renewal before Seats for that year are offered to anyone new. In return there is one condition: once a year, if we ask, someone from your company will take a short reference call with a prospective Member. Naming your company or using your logo as a founding Member, and any case study, need your written sign-off, which you will not unreasonably withhold or delay. If the condition is not met, the held Fee and first refusal fall away, and the standard Fee and terms apply from your next Term.

The Night depends on third parties. We may substitute any Supplier, act, DJ or venue with one of comparable standard, and we will tell you in writing as soon as we do. A comparable substitution gives no right to cancel, refund or reduction. If we cannot substitute to a comparable standard, that line is treated as undelivered under the guarantee in clause 9 and you do not pay for it. We will use reasonable efforts to accommodate your change requests, subject to availability and cost.

What we need from you, and when. Your confirmed guest names at least seven days before the Night, for the door and for capacity. Any dietary, allergy or access needs at the same time. A named contact of yours we can reach in the fortnight before the Night. And your own senior people in the room on the night, because your Guests come for the relationship, not the venue. You write, send and manage your own invitations and RSVPs, from your own systems, in your own name. We will supply draft wording and a recommended schedule if you want them, but we do not send invitations or chase RSVPs. Additions after the seven-day point are subject to availability.

By you. You may cancel at any time. The Fee for the Term remains payable. Cancellation is a right you have under this contract, not a breach of it, and it must be in writing. Cancelling does not end your obligation to pay the Fee for the Term, and the remaining invoices are raised and payable as set out in clause 5.

By us: if we cancel a confirmed Night, other than for your breach or Force Majeure, we will offer you a new date in writing. If you do not accept it within 14 days, we refund in full the Fees paid for that Night. If we cancel a Night before it is confirmed, nothing is invoiced and nothing is owed. This is your sole remedy for a Night we cancel.

Breach and insolvency: we may suspend or end the contract immediately if you materially breach (including non-payment) and do not remedy within 7 days, or if you become insolvent; on ending for your breach, committed costs and Fees due to termination are payable. Cancellation charges reflect our legitimate interest in performance as set out above.

Our guarantee is delivery-based only: we deliver every line of the agreed specification, and if a specific agreed line is not delivered on the Night, you do not pay for that line (or we refund it). That is the whole guarantee.

We do not guarantee any outcome or result: no warranty as to how many Guests attend or stay, client retention, sales, pipeline, revenue, leads, ROI, attribution, or any commercial, relationship or reputational result. Statistics we share are market context, not a promise. We provide photographs and a short film after the Night. We do not provide a report on your guests, and nothing we send you after a Night is a warranty or a metric.

You are responsible for your Guests and their conduct. You will indemnify us and keep us indemnified against all claims, losses, damages, liabilities and costs (including reasonable legal costs) arising from your Guests' acts or omissions, your breach of these Terms, or our acting on information or instructions you give us. We, our Suppliers and the Venue may refuse or remove any disruptive, intoxicated or abusive Guest without refund. You are responsible for the accuracy of the details you give us.

Photography notice: the Night is photographed and filmed; you will tell your Guests in advance, and any Guest may ask the Venue's event manager or us not to be filmed.

Conduct and safety: we and the Venue operate to reasonable health, safety and conduct standards with a named contact on the night; you remain responsible for any duties you owe your own staff or Guests, including under the Worker Protection (Amendment of Equality Act 2010) Act 2023 and any duty to take reasonable steps to prevent harassment of your workers by third parties, where your workers attend.

Catering and allergens: food and drink are provided by the Venue or caterer, who are responsible for food safety and allergen information; you must give us any dietary, allergy or access needs in advance.

We select Suppliers and the Venue with reasonable care. Independent Suppliers and the Venue provide services directly and the Venue's terms and house rules apply. We are not liable for their independent acts or omissions beyond our duty to select with reasonable care.

Non-circumvention: for 12 months after the last Night you attended, neither you nor any subsidiary of yours will directly engage, book or contract any Supplier, DJ, act or venue we first introduced to you and which is named in the Booking, for a private client or corporate event, without booking it through us. If you do, a fee of 25% of the total sums payable to that Supplier for that engagement is payable to us per Supplier per engagement, reflecting the value of the introduction, which is the service you are paying for. This does not apply to any Supplier you can show you had a documented working relationship with before we introduced them.

Music licensing: recorded and live music is performed under the music licences held by the Venue (PRS for Music and PPL / TheMusicLicence), and we ensure appropriate licensing is in place.

Several Member companies hold Seats at each Night. Before you sign, we will tell you which companies hold Seats, where they have agreed to be named. We will not share any Member's guest list with another Member. No Member, and no employee or guest of a Member, may solicit, pitch or sell to another Member's Guests at a Night. Doing so is a material breach of these Terms.

You are responsible for any insurance you require for your own interests, property and Guests. We will confirm in writing what cover is and is not in place before the first Night you attend, and in any event before any invoice is raised. We will never tell you cover is in place before it is.

All IP in our concept, brand, materials and methods remains ours. We own the copyright in the photography and video we arrange at each Night. We give you the photographs and a short film afterwards, and you may use them for your own purposes, internally and externally. You are responsible for any consent you need from people shown in anything you publish. We will not publish, or use in our marketing, any photograph or footage of a Night in which a Guest can be identified. We may use images of a Night in which no person can be identified, such as the room, the stage or the floor, only with the written sign-off of the Members who held Seats at that Night. We use your name or logo publicly only with your written sign-off.

Each party keeps the other's non-public information confidential and uses it only to perform the contract, except where disclosure is required by law.

Each party complies with the UK GDPR, the Data Protection Act 2018 and the Data (Use and Access) Act 2025. You invite your own Guests from your own systems and remain the controller of that data. The only Guest information we receive is the confirmed guest names you send us seven days before the Night, which we use solely to run the door and manage capacity, and which we delete within 30 days after the Night. Where you name individual attendees to us we act as your processor on the terms in clause 5 of our Privacy Policy, which form part of this contract: we collect the minimum, use it only to deliver the Night, and delete it within 30 days after the Night. See the Privacy Policy.

Nothing limits our liability for death or personal injury by our negligence, fraud, or anything that cannot be limited by law. Subject to that, our total aggregate liability for a Night is limited to the total Fees paid for that Night, and we are not liable for indirect or consequential loss, or loss of profit, revenue, business, contracts, goodwill, savings, opportunity, data or reputation, nor for the outcomes we do not guarantee in clause 9. The parties agree these limits and this allocation of risk are reasonable given the Services and Fees; we provide the Services with reasonable care and skill, and except as expressly stated all terms implied by statute or common law are excluded to the fullest extent permitted by law.

We are not liable for failure or delay caused by events beyond our reasonable control (acts of God, severe weather, fire, flood, epidemic or pandemic, government restriction, venue closure, illness or incapacity of key personnel or acts, strikes, utility or transport failure, terrorism, civil unrest, war). We may substitute, postpone, or where prevented end the contract and refund Fees not already committed, without further liability.

Raise any concern in writing at charlie@connectthevibe.com within 14 days of the Night. We will acknowledge promptly and work in good faith to resolve it.

No partnership, agency or employment is created. The Booking and these Terms are the entire agreement. We may subcontract or assign; you may not assign without our written consent. No third party has rights under the Contracts (Rights of Third Parties) Act 1999. If a provision is unenforceable the rest continues; non-enforcement is not a waiver. Notices in writing (email acceptable).

The website is provided "as is"; we do not warrant its content is accurate, complete or current, and it is not an offer or advice. All site IP is ours. Do not misuse the site. External links are for convenience and we are not responsible for third-party sites. We may change the site or these Terms at any time.

Each party complies with applicable laws, including anti-bribery (Bribery Act 2010) and the prevention of the facilitation of tax evasion (Criminal Finances Act 2017).

The parties first try in good faith to resolve any dispute by discussion between senior representatives, and if unresolved within 30 days will consider mediation before court proceedings. Either party may seek urgent injunctive relief.

Clauses that by their nature should survive termination do, including payment due, confidentiality, IP, data protection, limitation of liability, indemnity, non-circumvention and governing law.

England and Wales law governs these Terms; the courts of England and Wales have exclusive jurisdiction.